User:Jeremygbyrne/Ditmar rules

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This article is a working document intended to eventually detail the Ditmar rules, as I'd amend them.

This article, last updated in 2008, is redundant.

Notes

  • A clause explaining who the awards are won by (eg. writer, artist, publisher, editor) might be valuable.

Rules

Rules for the Australian SF ("Ditmar") Awards

    1.0 Preamble
    1.1 The Australian SF ("Ditmar") Awards recognise excellence in Science Fiction, Fantasy and Horror by Australians.
    2.0 Categories
    2.1 General Categories: Best Novel; Best Novella or Novelette; Best Short Story; Best Collected Work; Best Artwork; Best Production; Best New Talent.
    2.2 Fan Categories: Best Fan Writing; Best Fan Art; Best Fan Achievement.
    2.3 Non-Ditmars: William Atheling Jr Award for Criticism or Review.
    3.0 Eligibility Criteria
    3.1 Timeliness: Works must have been first published, publicly displayed or performed anywhere in the world—and, where relevant, dated—in the calendar year immediately preceding the current year (ie. the year in which the award is to be made), or otherwise after the opening of nominations for the year immediately preceding the current year.
    3.2 Australianness: Persons must have produced relevant work while they were Australian citizens or permanent residents.
    3.3 Genre: Works must be Science Fiction, Fantasy or Horror, or related to the appreciation of Science Fiction, Fantasy or Horror.
    3.4 Fannishness: Works relevant to Fan categories must not have been produced for monetary gain, and persons responsible for the production of those works must not have been promised or received money or goods of significant value as a result of involvement that production.
    3.5 Novel: A Novel is any primarily written work of more than 40,000 words.
    3.6 Novella or Novelette: A Novella or Novelette is any primarily written work of 7,500 to 40,000 words.
    3.7 Short Story: A Short Story is any primarily written work of less than 7,500 words.
    3.8 Collected Work: A Collected Work is a related collection of work, or examples from a series of such works.
    3.8 Artwork: An artwork is a single work or series of related works of primarily visual art.
    3.9 Production: This award is for a single work or series of related works, including performance in any medium.
    3.10 New Talent: New Talent is a person who has not been nominated for a major award related to Science Fiction, Fantasy or Horror more than three years prior to the current year. A person is only eligible for two consecutive years.
    3.11 Fanzine: This award is for work in any medium first published, released, or made available for public viewing in the eligible calendar year. The writer or artist must have received no payment. Eligible works include, but are not limited to, a periodical, journal, ezine or webzine.
    3.12 Special Awards: Special awards recognise outstanding achievements in science fiction fantasy, or horror not eligible in the existing categories.
    3.13 The William Atheling Jr Award: The William Atheling Jr Award is for the writing or editing of a work or related work of criticism or review pertaining to the genres of science fiction, fantasy, and horror.
    3.15 Eligibility of committee members: Members of the current Convention Committee will be ineligible for any award, unless the committee appoints a wholly autonomous subcommittee to administer the awards, in which case only the subcommittee will be ineligible.
    3.16 Interpretation: The interpretation of terms such as "primarily", "significant" or "major" in these rules shall be at the sole discretion of the person or persons responsible for the administration of the awards.
    4.0 Nomination Process
    4.1 Eligible nominators and voters: Nominations will be accepted only from natural persons active in fandom, or from full or supporting members of the national convention of the year of the award. Where a nominator may not be known to the Awards subcommittee, the nominator should provide the name of someone known to the subcommittee who can vouch for the nominator’s eligibility.
    4.2 Nominations: The nomination may nominate any number of works in any category. However, the nominator may nominate any given work only once in a category. All nominations must include the name of the nominator. Where a nominated mark does not meet the criteria for its nominated category, the committee may move the nomination to the appropriate category; or where a work does not meet any criteria, refuse the nomination.
    4.3 Timing of Nominations: Nominations shall be open for a minimum of 30 days. Postal nominations shall be counted as valid based on postmark or receipt, whichever is earliest, if received before the final deadline set by the committee.
    5.0 Final Ballot
    5.1 Number of finalists: The five nominees with the most nominations shall appear on the final ballot. In the event of a tie for fifth place, up to seven finalists may appear on the final ballot. In the event of a four-way tie (or more) for fifth place, only the top four finalists shall appear on the ballot.
    5.2 Minimum nominations for finalists: To appear on the ballot a finalist must attract a minimum of four nominations in the Professional and Best New Talent categories, or two in the Fan and Special Awards categories (including Professional Special Award and William Atheling Jr Award).
    5.3 Minimum finalists for categories: In the event of there being three or fewer finalists in any of the following categories, at the committee’s discretion, eligible finalists in the Novella or Novelette and Short Story categories may be merged into a single category called Short Fiction; and eligible finalists in the Fanzine and Fan Production categories may be merged into a single category called Fan Production.
    5.4 Order of finalists: Finalists shall appear in randomised order.
    5.5 No Award: “No Award” shall appear last on the ballot for all categories.
    6.0 Voting
    6.1 Preferential Voting: Voting in each category shall take place according to a preferential system.
    6.2 Eligibility: Votes will be accepted only from full members or supporting members or memberships greater than or equal in value to the supporting membership of the convention. or those eligible to vote as members of the previous years national convention. Any individual is only eligible to vote once.
    6.3 Tied Winners: In the event of a tie for winner in any category, all tied works will be deemed to have won the award.
    6.4 Timing: Voting shall be open for a minimum of 30 days. Voting periods may differ for postal ballots and other ballots. Postal ballots shall be counted as valid based on postmark or receipt, whichever is earlier, if received before the deadline for other ballots or the deadline for final receipt set by the committee.
    7.0 The Physical Nature of the Trophy
    7.1 Finalist Certificates: All finalists shall receive an A4 certificate honouring their achievement.
    7.2 The Trophy: Ditmar winners shall receive a standard trophy.
    8.0 Appendix: Possible Future Changes
    Future amendments to this document were foreshadowed at the Natcon Business Meeting of 26 April 2000 and revised at Convergence 2002, Swancon 2003 and Convergence 2007.
    8.1 Formalisation of Nomination and Voting Periods: It is foreshadowed that further formal rules governing timing of ballots be laid down to govern timing of non-postal ballots.
    8.2 Withdrawal from Consideration: It is foreshadowed that formal rules should be put in place to direct the Ditmar committee to advise nominees of their nomination and give them the opportunity to withdraw that nomination before the ballot is printed. Further, the membership be advised of any such withdrawal. It was agreed to leave the matter on the table for possible debate in 2003.
    8.3 The Physical Nature of the Trophy: It is foreshadowed that in future Ditmar awards, the trophies shall be of a physical form that is constant from year to year. The design shall be in the proportions of 1:4:9 (the proportions of the monolith in 2001) and shall include a motif of the Southern Cross. Possibilities include the popular Lewis Morley design and the 2003 Ditmar Awards.
    8.4 Long-term Achievement: It is foreshadowed that a non-Ditmar Award along the lines of the Atheling might be created to recognise long-term achievement in the field.
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