Quiz Night Chair

Intro

This Job is in aid of Quiz Night. The Chair heads the subcommittee of up to 5 members.

Why

What is the "reward" for this activity There is no financial reward, but the satisfaction of knowing you are raising funds for the convention and creating a fun event for the community.

Goals

What should be achieved

Supplied

What should you expect to be supplied

Resources

What resources exist to help with this. Ticketbooth, Dropbox/GoogleDrive, Website, Twitter.

Deliverable

What should you deliver during/after this task

Task List

Tasks that need to be completed (dot point)

• Choose and lead a subcommittee of up to five members
• Facilitate and oversee all meetings
• Organise a budget taking into account door price, minimising prices through borrowed/free gear equipment, and float
• Choose a date and venue
• Liaise with the venue to organise event details and pay deposit if needed.

Guide

How to do the tasks

Leading the subcommittee

• Ensure they meet their tasks in a timely manner. Keep these as the primary contributors to the Quiz Night, anyone else in the SwanCon committee can help by attending quiz/bringing friends/organising food on the night etc.
• Ensure to attend and oversee all meetings and be the main point of contact for all subcommittee members.

Picking a date and venue

• Consider day – Thursday / Friday / Saturday nights preferable, Saturday / Sunday day for family friendly events
• Consider date – Time of year – what is around that time; any conventions? Screenings? Other events?
• Consider location – RAAFA is $50 to use IF you can get Tony there

Questions to ask venue

• When can we arrive, leave by?
• What is the occupancy? (both in total numbers and how many chairs / tables)
• After making booking reconfirm with e-mail, and then reconfirm again
• Call the week before to remind them
• Work out payment – do they need a deposit? Do they accept cheque?
• Ask if the manager is going to be there on the night? If not – who is in charge?
• Ask how they want the room to be left – as we found it? Or chairs stacked on tables / chairs and tables stacked in the corner for cleaning?
• What are the food options – if you are in a licensed venue, do they have dinner options? If not do they mind outside food / pizza delivery?
• Are under 18's allowed inside with or without a guardian?

Budget

• Have a clear / realistic budget and make sure you adhere to it – items to consider are; paper, pens, prizes, gear (PA/projector) and venue
• Consider the door price when coming up with this budget. Make realistic expectation on income / expenses so you can make at least a minimum profit
• Minimizing expenses – some businesses will give you paper and pens with their logo on it. You can borrow electrical gear (just ask around) which can lower the expenses
• Venue PA – if the venue has electrical gear, its a good idea to check it out / have a backup. You don't want to get to the night and discover it not working. Also ask if there is an extra cost to use gear
• Float – Make sure you collect the float the week before, and consider the cost of the quiz to what you bring (e.g. $15 entry means you need lots of $5s)

Conclusion and Notes

Conclusion

Help

Who do you contact for help, list previous Personnel?