Swancon Committee Positions

Minimum Positions

Regulation 4.10 of the WASFF Constitution outlines the required committee positions on a Swancon bid.

These are:

• Convenor - Chairs meetings, leads the convention committee.
• Treasurer - Handles the financials, budgeting, expenditure, financial reporting, etc.
• Secretary - Takes minutes, manages correspondence.
• Marketing Coordinator- Coordinates marketing activities.

The people filling these positions must be Ordinary and Associate members of WASFF (ie have purchased a Swancon Membership).

It is common, but not essential, for one of these Executive positions to also act as Vice Convenor.

Occasionally there may be co-convenors rather than a single convenor.

Core Positions

Additional Core Positions, defined in By-Law 23 are:

• Guest Liaison - Manages the guest communication & interaction.
• Venue Liaison - Manages the hotel communication & interaction.
• Program Coordinator - Manages the Swancon programme.

The people filling these positions must be Ordinary and Associate members of WASFF (ie have purchased a Swancon Membership).

Sometimes an Executive may also take on one of these roles, however that may be inadvisable due to the work load.

Additional Positions / Roles

It is common for Convention Committees to create additional positions or assign roles, including, but not limited to:

• Web Designer - Manages the convention website
• Graphic Designer - Creates the graphics for the convention
• Publication Coordinator - Coordinates the publications
• Fundraising Coordinator - Coordinates Fund-raising
• Gaming Stream Coordinator - Coordinates the Gaming Stream
• Academic Stream Programmer - Programmes the Academic Stream
• Family Room Programmer - Programmes for the Family Room
• Art Show Coordinator - Organises the Art Show
• Auction Coordinator - Organises the Auction
• Masquerade Coordinator - Organises the Masquerade
• Awards Coordinator - Organises nominations, balloting and awards ceremony
• AV Coordinator - Manages the AV at the convention
• Social Media Coordinator - Manages the Social Media for the convention
• Volunteer Coordinator - Coordinates the volunteers
• Ordinary Committee Member - Helps where needed

Often one or more people will have multiple of the above roles.

See Also

Who will run the Con?