2007 Natcon BM minutes
This article includes the minutes of the NatCon Business Meeting conducted at Convergence 2 in Melbourne in 2007.
These minutes should be considered unofficial, having yet to be approved by the 2008 NatCon Business Meeting.
Natcon business meeting minutes 2007
Chair: Julian Warner
Secretary: David Cake
Meeting Opened 11:09 am
David Cake spoke briefly to explain some some aspects of the minutes concerning the minutes of the 2005 Natcon. The exact text of a motion governing Ditmar timing for conventions held early in the year had been lost at the time of the 2006 Natcon, but has since been recovered (and the effect of the motion incorporated into the Ditmar rules). David gave a brief Swancon 2008 report. Motion - the minutes of the 2006 natcon be taken as a true and accurate record of the meeting. Moved Rose Mitchell/ Sue Ann Barber Ditmar report Rose reported that she had lost the Ditmar administrators report in the bar last night. Recommendation from the report is that the 2007 convention strongly recommends that the Ditmars get managed by a continuing body, such as the standing committee of the Natcon. Report to follow by the end of week. Terry Frost asked if the problems with Ditmar categories resulted from having too many Ditmars, Sue Ann Barber replied that the problems were due to a poor match between Ditmar categories and current activity, brief discussion followed. It was foreshadowed that a motion concerning a continuing body to run the Ditmars would be presented later in the meeting. Natcon bids for 2009 Jaunita Landéesse presented a Swancon 2009 bid for Easter 2009, and indicated that Swancon would prefer an Adelaide convention, but that Swancon 2009 would be prepared to accept the Natcon if preferred by the meeting. Damian Warman presented a bid for an Adelaide Natcon for 2009, to be held over the South Australian Queens Birthday weekend. Convention to be known as Conjecture To be run by international fandom and the floating friends of former fan funds. Damian Warman to be chair. Sean Williams to be convention DJ. Ang Rosin to be in charge of interpretative dance, possibly via video link. Roman Orzanski to deal with electronic communication. Others, including Allison Barton and David Cake, to assist in other capacities. Moved that Adelaide bid be accepted as the 2009 Natcon Terry Frost/Paul Ewins Carried. Natcon standing committee nominations and selection Appointed members from sitting conventions : Damian Warman for Conjecture David Cake for Swancon Perry Middlemiss for Convergence 2 Nominated members: Julian Warner Zara Baxter (to be confirmed) Jeremy Byrne (to be confirmed) Nicole Murphy Terry Frost Jaunita Landéesse Motion: that all nominated be elected to the Natcon Standing Committee Paul Poulton/Roman Orzanski There was a report from the Australia in 2010 Worldcon bid by Perrry Middlemiss No chair currently, to be decided in the next couple of months. There is a planned push for Australian fans to take up supporting memberships (for the Denver 2008 Worldcon) at Perth Natcon next year. Financial reports from the 1999 Worldcon have been finalized and no further reports to WSFS are necessary. Interested parties can ask to join the committee, or buy pre-supporting memberships, etc via the Australia in 2010 web site. Dave Cake, took the mic to report on the natcon standing committees activity over the year. The committee was tasked with considering some future adjustments to Ditmar rules Some suggested changes in the appendix to the Ditmar rules are no longer relevant and committee wanted to dump them. These items to be considered in general business. The committee was also tasked with applying some guidance to running the ditmars. Dave is currently producing a rough guide to running the ditmars and an annotated version of the ditmar rules for those running in future. Will be done in Wiki format. Will probably include some suggestions about running ditmars which may not be agreed by all future committees, so is currently in the form of suggestions and interpretations. Meeting suspended at 11.56 am to reconvene at 1pm Meeting reconvened 1.12 pm General Business Motion That the Natcon business meeting binds and directs the national convention standing committee to present rules, regulations and procedures for the organisation of an ongoing Ditmar committee, which will organize, control and administer the Ditmar awards for each and every national science fiction convention. These rules, regulations and procedure are to be finalised by December 31, 2007, to be distributed to all eligible Ditmar voters (ie members of the 2007 and 2008 national conventions) for discussion prior to the 2008 National SF convention business meeting. At the 2008 Natcon business meeting, a vote is to be taken to implement those rules, regulations, and procedures, which are to take effect from the close of the 2008 Natcon. Moved Middlemiss/Mitchell Discussion followed. In discussion it was suggested that there may be voting and advisory members of the committee, that a tenure of 3 years would be appropriate, and that members of the committee would be elected at the 2008 business meeting following the vote on the rules, however all these were suggestions to the Natcon standing committee rather than part of the motion. The motion was then put and carried. Business from the standing committee. Discussion about the number and relevance of existing Ditmar categories followed. Some items may need to be discussed on an individual basis to ensure some consistency from year to year. There were some items referred from the Natcon standing committee referring to section 8 of the Ditmar rules concerning foreshadowed changes to the rules that have been pending for a number of years. The standing committee considered these items and concluded that some items were still open issues for discussion, but some others had little current support and could be dropped. Discussion of Ditmar rules 8.1 and 8.2 concluded that there were open and controversial issues and that no consensus existed and they will be passed on to the next Natcon standing committee. A number of different opinions were expressed on the procedure for handling withdrawal from nomination. There appeared to be no current support for section 8.3 within the mail Ditmar rules Motion - that section 8.3 of the Ditmar rules be deleted. Moved David Cake/ Sue Ann Barber Carried 8.3, dealing with the provision of a list of eligible items, to be shifted to the Natcon standing committee for consideration along with other Ditmar procedural issues, rather than being part of the Ditmar rules. The Natcon standing committee recommended that Section 8.5, suggesting the addition of a number of additional art categories, be deleted as it had little support. It was discussed and met with no support from the meeting. Motion - that section 8.5 be deleted from the Ditmar rules. Whitehead/Barber Carried Meeting Closed 1.58 pm