Swancon Budget Breakdown

Swancon

Income

SC Con Artshow (202)

• ArtShow - Art Show

Matching expense code 425

SC Con Services & Facilities (205)

• Aurealis income
• Ditmar income
• Other "On-sold" activities income

Matching expense code 405

SC Donations (260)

• Money given to swancon with no expenses associated.

SC Fundraising Misc (207)

• BBQs
• Chocolates
• GoH Dinner
• Raffle
• Kaffeklatches w/ Authors

Matching expense code 407

SC Fundraising Movies (200)

• Movies - Ticket Sales

Matching expense code 408

SC Fundraising Quiz (209)

• Tickets
• Raffle
• Auction

Matching expense code 409

SC Grants & Sponsorship (210)

• Money given to swancon with expenses associated
  • Lotteries West signage
  • Grant application fee or services expenses

Matching expense code 402

SC Merchandise (212)

• Sale of Stock
• Sale of back stock

Matching expense code 411

SC Misc (204)

• Bank - Interest
• Misc - Miscellaneous

Matching expense code 473

SC Seed (206)

• Seed - WASFF - Seed

Matching expense code 505

SC Tickets (201)

Set all your membership fees in your spreadsheet to 97% of your sale price to allow for Grenadine Processing fees.

You should have a breakdown of each membership cost and number to substantiate your Membership fees:

• • Full Launch (Concession)
  • Full (Concession)
  • Days (Concession)
    • Days need not all cost the same
    • The sum of your day costs should be more than your "Full" ticket.
  • Half Day
  • Cheap day
  • Special Event (Masquerade)
  • Supporting

SC Traders (203)

• Table - Fan - Con
• Table - Fan - Day
• Table - Pro - Con
• Table - Pro - Con (2Tables)
• Table - Pro - Day
• Table - Pro - Day (2Tables)
• Swapmeet Tables

Expense

SC Admin Services (401)

• Swancon's payment to WASFF for services
  • Insurance
  • Bookkeeping
  • Web Presence

SC Con Artshow Expenses (425)

• Display boards
• Stationary
  • Pins
  • Tape
  • Cards
  • Pens
  • Tickets

Matching income code 202

SC Con Awards Expenses (416)

• Awards - Awards

SC Con Consoles (477)

• Panel & Workshop - Video Gaming Steam

SC Con Equip Hire-Maint (445)

• AV Equipment Hire - Equipment
• Equipment - Tag and Test

SC Con Family Room (449)

• Panel & Workshop - Family Room

SC Con FrontDesk (403)

• Con Badges - Badge printing
• Con Badges - Pronoun Ribbons
• Con Bags - Con Bag Goodies
• Con Bags - Con Bags
• Con Bags - Daily Fruit & Nibbles
• Con Book - Con book printing
• Stationery - Stationery

SC Con Guest Gifts (495)

• Gifts - Guests

SC Con Guest Per Diem (494)

• Per diem (International) - Guests
• Per diem (National) - Guests
• Taxi to airport - Guests

SC Con Masquerade (429)

• ArtShow - Art Show
• Masquerade - Masquerade
• Masquerade catering - Masquerade

SC Con Panels (478)

• Panel & Workshop - Panels/Workshops

SC Con Prizes (420)

• Prizes - Prizes

SC Con Services & Facilities Expenses (405)

• Aurealis Reinbursements
• Ditmar Reimbursements
• Other "On-sold" activities

Matching income code 205

SC Con Welcome to Country (406)

• Opening Ceremony - Welcome to Country

SC Fundraising Misc Expenses (407)

• BBQs
• Chocolates
• GoH Dinner
• Raffle
• Kaffeklatches w/ Authors

Matching income code 207

SC Fundraising Movies Expenses (408)

• Movies - Ticket Sales (Standard)
• Movies - Ticket Sales (Titan)

Matching income code 200

SC Fundraising Quiz Expenses (409)

• Hall Hire
• Hall Bond
• Catering
• Prices
• Games + Auction

Matching income code 209

SC Grants & Sponsorship Expense (402)

• Expenses to swancon with expenses associated
  • Lotteries West signage
  • Grant application fee or services expenses

Matching income code 210

SC Grenadine & Stripe (437)

• Bank - Bank Fees
• Bank - Grenadine & Stripe Fees

SC Guest Flights (493)

• Accommodation - Guests
• Guest A - Airfare (International) - Guests
• Guest B - Airfare (International) - Guests
• Guest C - Airfare (Domestic) - Guests
• Guest D - Airfare (Domestic) - Guests
• Guest E - Airfare (Domestic) - Guests

SC Launch (530)

• Launch - Launch

SC Marketing (400)

• Bank - Paypal Fees
• General Advertising
• Prizes, Give Aways
• Publication Release 1
• Publication Release 2
• Signage

SC Merchandise Expenses (411)

• Stock
• Back stock
• Shipping and Handling

Matching income code 212

SC Misc Expenses (473)

• Miscellaneous

Matching income code 204

SC Seed Return (505)

• Swancons return of WASFF seed money

Matching income code 206

SC Venue Expenses (469)

• Venue space costs
• Other costs associated with venue:
  • Room changes
  • Staff
  • Security services

WASFF

Income

WASFF Admin Services (213)

• WASFF's Fee to Swancon for services
  • Insurance
  • Bookkeeping
  • Web Presence

WASFF Donations (214)

• Donations to WASFF

WASFF Interest Income (270)

• Interest from all bank accounts

WASFF Seed Return (208)

• Seed returned by cons

WASFF Swancon Surplus (215)

• Money made by Swancons

Expense

WASFF Bank Fees (413)

• Merchant and transaction fees

WASFF Barbeque (489)

• BBQ

WASFF Bookkeeper (412)

• Bookkeeper charges

WASFF Grant Expenses (414)

• Grants

WASFF Insurance (433)

• Insurance

WASFF Legal advice (441)

• Legal advice

WASFF Misc Expenses (415)

• Business name renewal (renews 3 yearly)

WASFF Seed expense (417)

• Swancon Seed

WASFF Stationary (461)

• Stationery, printing

WASFF Web Presence (453)

• Domain renewal
• Hosting