Difference between revisions of "Gaming"
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== Post Convention ==
== Post Convention ==
Revision as of 13:32, 7 April 2015
Planning the gaming stream need not be difficult, if there is a convention theme, you may wish to think about tournament or featured games that fit the theme.
Meet with the rest of the concom to discuss the gaming space. Note that past experience has shown that gaming in a through-way is not viable, nor should the gaming space be far removed from the main con spaces. The ideal gaming space is located adjacent to (but separate from) the main thoroughfare, is securable, and has a smaller separate adjacent space for RPGs. Space for at least 7 tables is needed for a local con, and 10 for a NatCon. More is better.
Seek out help! One (or even two) will find it difficult to run the gaming room(s) alone.
Contact the various gaming club around Perth (e.g. Western Australian Boardgaming Association, Final Frontiers, Gamers' Guild), and see if they would like to run any events and/or provide volunteers to help run the room. Ensure that you discuss the handling of volunteers well in advance with the rest of the committee. Over the years different committees have had different views of managing this.
If possible, ensure you can provide a visible means of identifying on-duty volunteers (the 'Meeple-Angel' vests, for example).
Also seek out donations of and/or funding for prizes for tournaments.
Consider con-wide/long events as well - the 2015 Gaming Room Bingo Cards seemed successful, to give an example.
Also consider gaming-related panel items - and look for presenters and panelists for those.
Ensure the Programming Coordinator knows what events you have planned, and work with them on scheduling.
Find out if the GoH and/or FGoH have any gaming interests, and ensure at least one event reflects that interest - if it exists.
Ensure there is sufficient gap between tables to allow for wheelchair access.
Ensure there are at least two double-sized tables - there are some games that need a lot of space.
Have some means of marking tables that are looking for something - either players, teachers, or even teachers looking for players.
Make sure you have at least one person in the gaming room keeping an eye on things - they should welcome people in, help them get into a game, and ensure that no-one is disrupting the rest of the room.
When tournaments are due to occur, announce (or have the duty volunteer announce) the fact 30 and 15 minutes ahead of time.
Make sure that tournament players and invited demonstrators, GMs, etc are thanked at the end of the events, and at the closing ceremony.
Consider having a system that allows for table space to be reserved, so that people can plan to play a game at a given time.
If you are aware of photographers that have been active, see if you can obtain any of them, and have them posted to the Swancon page and/or social media accounts. Remember that not everyone is on Facebook/Twitter/Google+/Pinterest/etc, and that nothing beats a link from the actual convention page.
Send emails (or, better still, letters) to the sponsor and volunteer organisations.
Talk with the rest of the committee to gather feedback.
Update this wiki with more detailed and revised information based on the events and feedback, and ensure that the incoming gaming coordinator(s) are aware of it.