Difference between revisions of "Quiz Night Chair"

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==Why==
 
==Why==
 
What is the "reward" for this activity
 
What is the "reward" for this activity
There is no financial reward, but the satisfaction of knowing you are raising funds for the convention, and creating a fun event for the community.
+
There is no financial reward, but the satisfaction of knowing you are raising funds for the convention and creating a fun event for the community.
  
 
==Goals==
 
==Goals==
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==Task List==
 
==Task List==
 
Tasks that need to be completed (dot point)
 
Tasks that need to be completed (dot point)
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* Choose a date and venue
 +
* Liaise with the venue to organise event details, your obligations, food arrangements, attendance of under 18's etc.
 +
*Organise a budget taking into account door price, minimising prices through borrowed/free gear equipment, and float
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 +
==Guide==
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How to do the tasks
 
Picking a date and venue
 
Picking a date and venue
 
* Consider day – Thursday / Friday / Saturday nights preferable, Saturday / Sunday day for family friendly events
 
* Consider day – Thursday / Friday / Saturday nights preferable, Saturday / Sunday day for family friendly events
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* Minimizing expenses – some businesses will give you paper and pens with their logo on it. You can borrow electrical gear (just ask around) which can lower the expenses
 
* Minimizing expenses – some businesses will give you paper and pens with their logo on it. You can borrow electrical gear (just ask around) which can lower the expenses
 
* Venue PA – if the venue has electrical gear, its a good idea to check it out / have a backup. You don't want to get to the night and discover it not working. Also ask if there is an extra cost to use gear
 
* Venue PA – if the venue has electrical gear, its a good idea to check it out / have a backup. You don't want to get to the night and discover it not working. Also ask if there is an extra cost to use gear
Float – Make sure you collect the float the week before, and consider the cost of the quiz to what you bring (e.g. $15 entry means you need lots of $5s)
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* Float – Make sure you collect the float the week before, and consider the cost of the quiz to what you bring (e.g. $15 entry means you need lots of $5s)
  
 
 
==Guide==
 
How to do the tasks
 
  
 
==Conclusion and Notes==
 
==Conclusion and Notes==

Revision as of 07:17, 23 July 2016

Intro

This Job is in aid of Quiz Night. The Chair heads the subcommittee of up to 5 members.

Why

What is the "reward" for this activity There is no financial reward, but the satisfaction of knowing you are raising funds for the convention and creating a fun event for the community.

Goals

What should be achieved

Supplied

What should you expect to be supplied

Resources

What resources exist to help with this. Ticketbooth, Dropbox/GoogleDrive, Website, Twitter.

Deliverable

What should you deliver during/after this task

Task List

Tasks that need to be completed (dot point)

  • Choose a date and venue
  • Liaise with the venue to organise event details, your obligations, food arrangements, attendance of under 18's etc.
  • Organise a budget taking into account door price, minimising prices through borrowed/free gear equipment, and float

Guide

How to do the tasks Picking a date and venue

  • Consider day – Thursday / Friday / Saturday nights preferable, Saturday / Sunday day for family friendly events
  • Consider date – Time of year – what is around that time; any conventions? Screenings? Other events?
  • Consider location – RAAFA is $50 to use IF you can get Tony there

Questions to ask venue

  • When can we arrive, leave by?
  • What is the occupancy? (both in total numbers and how many chairs / tables)
  • After making booking reconfirm with e-mail, and then reconfirm again
  • Call the week before to remind them
  • Work out payment – do they need a deposit? Do they accept cheque?
  • Ask if the manager is going to be there on the night? If not – who is in charge?
  • Ask how they want the room to be left – as we found it? Or chairs stacked on tables / chairs and tables stacked in the corner for cleaning?
  • What are the food options – if you are in a licensed venue, do they have dinner options? If not do they mind outside food / pizza delivery?
  • Are under 18's allowed inside with or without a guardian?

Budget

  • Have a clear / realistic budget and make sure you adhere to it – items to consider are; paper, pens, prizes, gear (PA/projector) and venue
  • Consider the door price when coming up with this budget. Make realistic expectation on income / expenses so you can make at least a minimum profit
  • Minimizing expenses – some businesses will give you paper and pens with their logo on it. You can borrow electrical gear (just ask around) which can lower the expenses
  • Venue PA – if the venue has electrical gear, its a good idea to check it out / have a backup. You don't want to get to the night and discover it not working. Also ask if there is an extra cost to use gear
  • Float – Make sure you collect the float the week before, and consider the cost of the quiz to what you bring (e.g. $15 entry means you need lots of $5s)


Conclusion and Notes

Conclusion

Help

Who do you contact for help, list previous Personnel?