Difference between revisions of "Quiz Night Chair"

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==Task List==
 
==Task List==
 
Tasks that need to be completed (dot point)
 
Tasks that need to be completed (dot point)
* Lead a subcommittee of up to five members, ensuring they meet their tasks in a timely manner
+
* Choose and lead a subcommittee of up to five members
* Attend and oversee all meetings
+
* Facilitate and oversee all meetings
 
* Be the main point of contact for all subcommittee members
 
* Be the main point of contact for all subcommittee members
 
* Choose a date and venue
 
* Choose a date and venue
 
* Liaise with the venue to organise event details, your obligations, food arrangements, attendance of under 18's etc.  
 
* Liaise with the venue to organise event details, your obligations, food arrangements, attendance of under 18's etc.  
 
* Organise a budget taking into account door price, minimising prices through borrowed/free gear equipment, and float
 
* Organise a budget taking into account door price, minimising prices through borrowed/free gear equipment, and float
 +
*
  
 
==Guide==
 
==Guide==
 
How to do the tasks
 
How to do the tasks
 +
 +
Leading the subcommittee
 +
* Ensure they meet their tasks in a timely manner. Keep these as the primary contributors to the Quiz Night, anyone else in the SwanCon committee can help by attending quiz/bringing friends/organising food on the night etc.
 +
* Ensure to attend and oversee all meetings
 
Picking a date and venue
 
Picking a date and venue
 
* Consider day – Thursday / Friday / Saturday nights preferable, Saturday / Sunday day for family friendly events
 
* Consider day – Thursday / Friday / Saturday nights preferable, Saturday / Sunday day for family friendly events

Revision as of 07:37, 23 July 2016

Intro

This Job is in aid of Quiz Night. The Chair heads the subcommittee of up to 5 members.

Why

What is the "reward" for this activity There is no financial reward, but the satisfaction of knowing you are raising funds for the convention and creating a fun event for the community.

Goals

What should be achieved

Supplied

What should you expect to be supplied

Resources

What resources exist to help with this. Ticketbooth, Dropbox/GoogleDrive, Website, Twitter.

Deliverable

What should you deliver during/after this task

Task List

Tasks that need to be completed (dot point)

  • Choose and lead a subcommittee of up to five members
  • Facilitate and oversee all meetings
  • Be the main point of contact for all subcommittee members
  • Choose a date and venue
  • Liaise with the venue to organise event details, your obligations, food arrangements, attendance of under 18's etc.
  • Organise a budget taking into account door price, minimising prices through borrowed/free gear equipment, and float

Guide

How to do the tasks

Leading the subcommittee

  • Ensure they meet their tasks in a timely manner. Keep these as the primary contributors to the Quiz Night, anyone else in the SwanCon committee can help by attending quiz/bringing friends/organising food on the night etc.
  • Ensure to attend and oversee all meetings

Picking a date and venue

  • Consider day – Thursday / Friday / Saturday nights preferable, Saturday / Sunday day for family friendly events
  • Consider date – Time of year – what is around that time; any conventions? Screenings? Other events?
  • Consider location – RAAFA is $50 to use IF you can get Tony there

Questions to ask venue

  • When can we arrive, leave by?
  • What is the occupancy? (both in total numbers and how many chairs / tables)
  • After making booking reconfirm with e-mail, and then reconfirm again
  • Call the week before to remind them
  • Work out payment – do they need a deposit? Do they accept cheque?
  • Ask if the manager is going to be there on the night? If not – who is in charge?
  • Ask how they want the room to be left – as we found it? Or chairs stacked on tables / chairs and tables stacked in the corner for cleaning?
  • What are the food options – if you are in a licensed venue, do they have dinner options? If not do they mind outside food / pizza delivery?
  • Are under 18's allowed inside with or without a guardian?

Budget

  • Have a clear / realistic budget and make sure you adhere to it – items to consider are; paper, pens, prizes, gear (PA/projector) and venue
  • Consider the door price when coming up with this budget. Make realistic expectation on income / expenses so you can make at least a minimum profit
  • Minimizing expenses – some businesses will give you paper and pens with their logo on it. You can borrow electrical gear (just ask around) which can lower the expenses
  • Venue PA – if the venue has electrical gear, its a good idea to check it out / have a backup. You don't want to get to the night and discover it not working. Also ask if there is an extra cost to use gear
  • Float – Make sure you collect the float the week before, and consider the cost of the quiz to what you bring (e.g. $15 entry means you need lots of $5s)


Conclusion and Notes

Conclusion

Help

Who do you contact for help, list previous Personnel?