Difference between revisions of "Swancon Budget Breakdown"

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== SC Con Artshow (202) ==
 
== SC Con Artshow (202) ==
 
* ArtShow - Art Show
 
* ArtShow - Art Show
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Con Artshow Expenses (425)|425]]
  
 
== SC Con Services & Facilities (205) ==
 
== SC Con Services & Facilities (205) ==
Line 7: Line 8:
 
* Ditmar income
 
* Ditmar income
 
* Other "On-sold" activities income
 
* Other "On-sold" activities income
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Con Services & Facilities Expenses (405)|405]]
  
 
== SC Donations (260) ==
 
== SC Donations (260) ==
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* Raffle
 
* Raffle
 
* Kaffeklatches w/ Authors
 
* Kaffeklatches w/ Authors
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Misc Expenses (407)|407]]
  
 
== SC Fundraising Movies (200) ==
 
== SC Fundraising Movies (200) ==
 
* Movies - Ticket Sales
 
* Movies - Ticket Sales
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Movies Expenses (408)|408]]
  
 
== SC Fundraising Quiz (209) ==
 
== SC Fundraising Quiz (209) ==
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* Raffle
 
* Raffle
 
* Auction
 
* Auction
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Quiz Expenses (409)|409]]
  
 
== SC Grants & Sponsorship (210) ==
 
== SC Grants & Sponsorship (210) ==
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** Lotteries West signage
 
** Lotteries West signage
 
** Grant application fee or services expenses
 
** Grant application fee or services expenses
 +
Matching income code [[Swancon_Budget_Breakdown#SC Grants & Sponsorship Expense (402)|402]]
  
 
== SC Merchandise (212) ==
 
== SC Merchandise (212) ==
 
* Sale of Stock
 
* Sale of Stock
 
* Sale of back stock
 
* Sale of back stock
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Merchandise Expenses (411)|411]]
  
 
== SC Misc (204) ==
 
== SC Misc (204) ==
 
* Bank - Interest
 
* Bank - Interest
 
* Misc - Miscellaneous
 
* Misc - Miscellaneous
 +
Matching income code [[Swancon_Budget_Breakdown#SC Misc Expenses (473)|473]]
  
 
== SC Seed (206) ==
 
== SC Seed (206) ==
 
* Seed - WASFF - Seed
 
* Seed - WASFF - Seed
 +
Matching income code [[Swancon_Budget_Breakdown#SC Seed Return (505)|505]]
  
 
== SC Tickets (201) ==
 
== SC Tickets (201) ==
Line 92: Line 101:
 
= Expense =
 
= Expense =
 
== SC Admin Services (401) ==
 
== SC Admin Services (401) ==
* Bookkeeper - Expense
+
* Swancon's payment to WASFF for services
* Insurance - Insurance
+
** Insurance
* Merchant fees - Bank
+
** Bookkeeping
* Web Hosting - Web Hosting
+
** Web Presence
  
 
== SC Bank Fees (404) ==
 
== SC Bank Fees (404) ==
  
 
== SC Con Artshow Expenses (425) ==
 
== SC Con Artshow Expenses (425) ==
 +
* Display boards
 +
* Stationary
 +
** Pins
 +
** Tape
 +
** Cards
 +
** Pens
 +
** Tickets
 +
Matching income code [[Swancon_Budget_Breakdown#SC Con Artshow (202)|202]]
  
 
== SC Con Awards Expenses (416) ==
 
== SC Con Awards Expenses (416) ==
Line 146: Line 163:
 
* Ditmar Reimbursements
 
* Ditmar Reimbursements
 
* Other "On-sold" activities
 
* Other "On-sold" activities
 +
Matching income code [[Swancon_Budget_Breakdown#SC Con Services & Facilities (205)|205]]
  
 
== SC Con Welcome to Country (406) ==
 
== SC Con Welcome to Country (406) ==
Line 156: Line 174:
 
* Raffle
 
* Raffle
 
* Kaffeklatches w/ Authors
 
* Kaffeklatches w/ Authors
 +
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Misc (207)|207]]
  
 
== SC Fundraising Movies Expenses (408) ==
 
== SC Fundraising Movies Expenses (408) ==
 
* Movies - Ticket Sales (Standard)
 
* Movies - Ticket Sales (Standard)
 
* Movies - Ticket Sales (Titan)
 
* Movies - Ticket Sales (Titan)
 +
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Movies (200)|200]]
  
 
== SC Fundraising Quiz Expenses (409) ==
 
== SC Fundraising Quiz Expenses (409) ==
Line 167: Line 187:
 
* Prices
 
* Prices
 
* Games + Auction
 
* Games + Auction
 +
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Quiz (209)|209]]
  
 
== SC Grants & Sponsorship Expense (402) ==
 
== SC Grants & Sponsorship Expense (402) ==
Line 172: Line 193:
 
** Lotteries West signage
 
** Lotteries West signage
 
** Grant application fee or services expenses
 
** Grant application fee or services expenses
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Grants & Sponsorship (210)|210]]
  
 
== SC Grenadine & Stripe (437) ==
 
== SC Grenadine & Stripe (437) ==
Line 202: Line 224:
 
* Back stock
 
* Back stock
 
* Shipping and Handling
 
* Shipping and Handling
 +
Matching income code [[Swancon_Budget_Breakdown#SC Merchandise (212)|212]]
  
 
== SC Misc Expenses (473) ==
 
== SC Misc Expenses (473) ==
 
* Miscellaneous
 
* Miscellaneous
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Misc (204)|204]]
  
 
== SC Seed Return (505) ==
 
== SC Seed Return (505) ==
 
* Swancons return of WASFF seed money
 
* Swancons return of WASFF seed money
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Seed (206)|206]]
  
 
== SC Venue Expenses (469) ==
 
== SC Venue Expenses (469) ==

Revision as of 09:10, 3 June 2018

Contents

Income

SC Con Artshow (202)

  • ArtShow - Art Show

Matching expense code 425

SC Con Services & Facilities (205)

  • Aurealis income
  • Ditmar income
  • Other "On-sold" activities income

Matching expense code 405

SC Donations (260)

  • Money given to swancon with no expenses associated.

SC Fundraising Misc (207)

  • BBQs
  • Chocolates
  • GoH Dinner
  • Raffle
  • Kaffeklatches w/ Authors

Matching expense code 407

SC Fundraising Movies (200)

  • Movies - Ticket Sales

Matching expense code 408

SC Fundraising Quiz (209)

  • Tickets
  • Raffle
  • Auction

Matching expense code 409

SC Grants & Sponsorship (210)

  • Money given to swancon with expenses associated
    • Lotteries West signage
    • Grant application fee or services expenses

Matching income code 402

SC Merchandise (212)

  • Sale of Stock
  • Sale of back stock

Matching expense code 411

SC Misc (204)

  • Bank - Interest
  • Misc - Miscellaneous

Matching income code 473

SC Seed (206)

  • Seed - WASFF - Seed

Matching income code 505

SC Tickets (201)

Set all your membership fees in your spreadsheet to 97% of your sale price to allow for Grenadine Processing fees.

You should have a breakdown of each membership cost and number to substantiate your Membership fees:

    • Full Launch (Concession)
    • Full (Concession)
    • Days (Concession)
      • Days need not all cost the same
      • The sum of your day costs should be more than your "Full" ticket.
    • Half Day
    • Cheap day
    • Special Event (Masquerade)
    • Supporting


SC Traders (203)

  • Table - Fan - Con
  • Table - Fan - Day
  • Table - Pro - Con
  • Table - Pro - Con (2Tables)
  • Table - Pro - Day
  • Table - Pro - Day (2Tables)
  • Swapmeet Tables

WASFF Admin Services (213)

  • WASFF's Fee to Swancon for services
    • Insurance
    • Bookkeeping
    • Web Presence

WASFF Donations (214)

  • Donations to WASFF

WASFF Interest Income (270)

  • Interest from all bank accounts

WASFF Seed Return (208)

  • Seed returned by cons

WASFF Swancon Surplus (215)

  • Money made by swancons




Expense

SC Admin Services (401)

  • Swancon's payment to WASFF for services
    • Insurance
    • Bookkeeping
    • Web Presence

SC Bank Fees (404)

SC Con Artshow Expenses (425)

  • Display boards
  • Stationary
    • Pins
    • Tape
    • Cards
    • Pens
    • Tickets

Matching income code 202

SC Con Awards Expenses (416)

  • Awards - Awards

SC Con Consoles (477)

  • Panel & Workshop - Video Gaming Steam

SC Con Equip Hire-Maint (445)

  • AV Equipment Hire - Equipment
  • Equipment - Tag and Test

SC Con Family Room (449)

  • Panel & Workshop - Family Room

SC Con FrontDesk (403)

  • Con Badges - Badge printing
  • Con Badges - Pronoun Ribbons
  • Con Bags - Con Bag Goodies
  • Con Bags - Con Bags
  • Con Bags - Daily Fruit & Nibbles
  • Con Book - Con book printing
  • Stationery - Stationery

SC Con Guest Gifts (495)

SC Con Guest Per Diem (494)

  • Gifts - Guests
  • Per diem (International) - Guests
  • Per diem (National) - Guests
  • Taxi to airport - Guests

SC Con Masquerade (429)

  • ArtShow - Art Show
  • Masquerade - Masquerade
  • Masquerade catering - Masquerade

SC Con Panels (478)

  • Panel & Workshop - Panels/Workshops

SC Con Prizes (420)

  • Prizes - Prizes

SC Con Services & Facilities Expenses (405)

  • Aurealis Reinbursements
  • Ditmar Reimbursements
  • Other "On-sold" activities

Matching income code 205

SC Con Welcome to Country (406)

  • Opening Ceremony - Welcome to Country

SC Fundraising Misc Expenses (407)

  • BBQs
  • Chocolates
  • GoH Dinner
  • Raffle
  • Kaffeklatches w/ Authors

Matching income code 207

SC Fundraising Movies Expenses (408)

  • Movies - Ticket Sales (Standard)
  • Movies - Ticket Sales (Titan)

Matching income code 200

SC Fundraising Quiz Expenses (409)

  • Hall Hire
  • Hall Bond
  • Catering
  • Prices
  • Games + Auction

Matching income code 209

SC Grants & Sponsorship Expense (402)

  • Expenses to swancon with expenses associated
    • Lotteries West signage
    • Grant application fee or services expenses

Matching expense code 210

SC Grenadine & Stripe (437)

  • Bank - Bank Fees
  • Bank - Grenadine & Stripe Fees

SC Guest Flights (493)

  • Accomodation - Guests
  • Guest A - Airfare (International) - Guests
  • Guest B - Airfare (International) - Guests
  • Guest C - Airfare (Domestic) - Guests
  • Guest D - Airfare (Domestic) - Guests
  • Guest E - Airfare (Domestic) - Guests

SC Launch (485)

SC Launch (530)

  • Launch - Launch

SC Marketing (400)

  • Bank - Paypal Fees
  • Marketing - General Advertising
  • Marketing - Prizes, Give Aways
  • Marketing - Publication Release 1
  • Marketing - Publication Release 2
  • Marketing - Signage

SC Merchandise Expenses (411)

  • Stock
  • Back stock
  • Shipping and Handling

Matching income code 212

SC Misc Expenses (473)

  • Miscellaneous

Matching expense code 204

SC Seed Return (505)

  • Swancons return of WASFF seed money

Matching expense code 206

SC Venue Expenses (469)

  • Venue space costs
  • Other costs associated with venue:
    • Room changes
    • Staff
    • Security services

WASFF Bank Fees (413)

  • Merchant and transaction fees

WASFF Barbeque (489)

  • WASFF BBQ

WASFF Bookkeeper (412)

  • Bookkeeper charges

WASFF Grant Expenses (414)

  • Grants

WASFF Insurance (433)

  • Insurance

WASFF Legal advice (441)

  • Legal advice

WASFF Misc Expenses (415)

  • Business name renewal (renews 3 yearly)

WASFF Seed expense (417)

  • Swancon Seed

WASFF Stationary (461)

  • Stationery, printing

WASFF Web Presence (453)

  • Domain renewal
  • Hosting