Difference between revisions of "Swancon Budget Breakdown"

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Line 1: Line 1:
= Income =
+
=Swancon =
== SC Con Artshow (202) ==
+
 
 +
 
 +
 
 +
== Income ==
 +
 
 +
=== SC Con Artshow (202) ===
 
* ArtShow - Art Show
 
* ArtShow - Art Show
 
Matching expense code [[Swancon_Budget_Breakdown#SC Con Artshow Expenses (425)|425]]
 
Matching expense code [[Swancon_Budget_Breakdown#SC Con Artshow Expenses (425)|425]]
  
== SC Con Services & Facilities (205) ==
+
=== SC Con Services & Facilities (205) ===
 
* Aurealis income
 
* Aurealis income
 
* Ditmar income
 
* Ditmar income
Line 10: Line 15:
 
Matching expense code [[Swancon_Budget_Breakdown#SC Con Services & Facilities Expenses (405)|405]]
 
Matching expense code [[Swancon_Budget_Breakdown#SC Con Services & Facilities Expenses (405)|405]]
  
== SC Donations (260) ==
+
=== SC Donations (260) ===
 
* Money given to swancon with no expenses associated.
 
* Money given to swancon with no expenses associated.
  
== SC Fundraising Misc (207) ==
+
=== SC Fundraising Misc (207) ===
 
* BBQs
 
* BBQs
 
* Chocolates
 
* Chocolates
Line 21: Line 26:
 
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Misc Expenses (407)|407]]
 
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Misc Expenses (407)|407]]
  
== SC Fundraising Movies (200) ==
+
=== SC Fundraising Movies (200) ===
 
* Movies - Ticket Sales
 
* Movies - Ticket Sales
 
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Movies Expenses (408)|408]]
 
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Movies Expenses (408)|408]]
  
== SC Fundraising Quiz (209) ==
+
=== SC Fundraising Quiz (209) ===
 
* Tickets
 
* Tickets
 
* Raffle
 
* Raffle
Line 31: Line 36:
 
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Quiz Expenses (409)|409]]
 
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Quiz Expenses (409)|409]]
  
== SC Grants & Sponsorship (210) ==
+
=== SC Grants & Sponsorship (210) ===
 
* Money given to swancon with expenses associated
 
* Money given to swancon with expenses associated
 
** Lotteries West signage
 
** Lotteries West signage
Line 37: Line 42:
 
Matching income code [[Swancon_Budget_Breakdown#SC Grants & Sponsorship Expense (402)|402]]
 
Matching income code [[Swancon_Budget_Breakdown#SC Grants & Sponsorship Expense (402)|402]]
  
== SC Merchandise (212) ==
+
=== SC Merchandise (212) ===
 
* Sale of Stock
 
* Sale of Stock
 
* Sale of back stock
 
* Sale of back stock
 
Matching expense code [[Swancon_Budget_Breakdown#SC Merchandise Expenses (411)|411]]
 
Matching expense code [[Swancon_Budget_Breakdown#SC Merchandise Expenses (411)|411]]
  
== SC Misc (204) ==
+
=== SC Misc (204) ===
 
* Bank - Interest
 
* Bank - Interest
 
* Misc - Miscellaneous
 
* Misc - Miscellaneous
 
Matching income code [[Swancon_Budget_Breakdown#SC Misc Expenses (473)|473]]
 
Matching income code [[Swancon_Budget_Breakdown#SC Misc Expenses (473)|473]]
  
== SC Seed (206) ==
+
=== SC Seed (206) ===
 
* Seed - WASFF - Seed
 
* Seed - WASFF - Seed
 
Matching income code [[Swancon_Budget_Breakdown#SC Seed Return (505)|505]]
 
Matching income code [[Swancon_Budget_Breakdown#SC Seed Return (505)|505]]
  
== SC Tickets (201) ==
+
=== SC Tickets (201) ===
 
Set all your membership fees in your spreadsheet to 97% of your sale price to allow for Grenadine Processing fees.
 
Set all your membership fees in your spreadsheet to 97% of your sale price to allow for Grenadine Processing fees.
  
Line 65: Line 70:
 
** Supporting
 
** Supporting
  
 
+
=== SC Traders (203) ===
== SC Traders (203) ==
 
 
* Table - Fan - Con
 
* Table - Fan - Con
 
* Table - Fan - Day
 
* Table - Fan - Day
Line 75: Line 79:
 
* Swapmeet Tables
 
* Swapmeet Tables
  
== WASFF Admin Services (213) ==
 
* WASFF's Fee to Swancon for services
 
** Insurance
 
** Bookkeeping
 
** Web Presence
 
 
== WASFF Donations (214) ==
 
* Donations to WASFF
 
 
== WASFF Interest Income (270) ==
 
* Interest from all bank accounts
 
 
== WASFF Seed Return (208) ==
 
* Seed returned by cons
 
 
== WASFF Swancon Surplus (215) ==
 
* Money made by swancons
 
  
  
 +
== Expense ==
  
 
+
=== SC Admin Services (401) ===
 
 
 
 
 
 
= Expense =
 
== SC Admin Services (401) ==
 
 
* Swancon's payment to WASFF for services
 
* Swancon's payment to WASFF for services
 
** Insurance
 
** Insurance
Line 106: Line 89:
 
** Web Presence
 
** Web Presence
  
== SC Bank Fees (404) ==
+
=== SC Bank Fees (404) ===
  
== SC Con Artshow Expenses (425) ==
+
=== SC Con Artshow Expenses (425) ===
 
* Display boards
 
* Display boards
 
* Stationary
 
* Stationary
Line 118: Line 101:
 
Matching income code [[Swancon_Budget_Breakdown#SC Con Artshow (202)|202]]
 
Matching income code [[Swancon_Budget_Breakdown#SC Con Artshow (202)|202]]
  
== SC Con Awards Expenses (416) ==
+
=== SC Con Awards Expenses (416) ===
 
* Awards - Awards
 
* Awards - Awards
  
== SC Con Consoles (477) ==
+
=== SC Con Consoles (477) ===
 
* Panel & Workshop - Video Gaming Steam
 
* Panel & Workshop - Video Gaming Steam
  
== SC Con Equip Hire-Maint (445) ==
+
=== SC Con Equip Hire-Maint (445) ===
 
* AV Equipment Hire - Equipment
 
* AV Equipment Hire - Equipment
 
* Equipment - Tag and Test
 
* Equipment - Tag and Test
  
== SC Con Family Room (449) ==
+
=== SC Con Family Room (449) ===
 
* Panel & Workshop - Family Room
 
* Panel & Workshop - Family Room
  
== SC Con FrontDesk (403) ==
+
=== SC Con FrontDesk (403) ===
 
* Con Badges - Badge printing
 
* Con Badges - Badge printing
 
* Con Badges - Pronoun Ribbons
 
* Con Badges - Pronoun Ribbons
Line 140: Line 123:
 
* Stationery - Stationery
 
* Stationery - Stationery
  
== SC Con Guest Gifts (495) ==
+
=== SC Con Guest Gifts (495) ===
  
== SC Con Guest Per Diem (494) ==
+
=== SC Con Guest Per Diem (494) ===
 
* Gifts - Guests
 
* Gifts - Guests
 
* Per diem (International) - Guests
 
* Per diem (International) - Guests
Line 148: Line 131:
 
* Taxi to airport - Guests
 
* Taxi to airport - Guests
  
== SC Con Masquerade (429) ==
+
=== SC Con Masquerade (429) ===
 
* ArtShow - Art Show
 
* ArtShow - Art Show
 
* Masquerade - Masquerade
 
* Masquerade - Masquerade
 
* Masquerade catering - Masquerade
 
* Masquerade catering - Masquerade
  
== SC Con Panels (478) ==
+
=== SC Con Panels (478) ===
 
* Panel & Workshop - Panels/Workshops
 
* Panel & Workshop - Panels/Workshops
  
== SC Con Prizes (420) ==
+
=== SC Con Prizes (420) ===
 
* Prizes - Prizes
 
* Prizes - Prizes
  
== SC Con Services & Facilities Expenses (405) ==
+
=== SC Con Services & Facilities Expenses (405) ===
 
* Aurealis Reinbursements
 
* Aurealis Reinbursements
 
* Ditmar Reimbursements
 
* Ditmar Reimbursements
Line 165: Line 148:
 
Matching income code [[Swancon_Budget_Breakdown#SC Con Services & Facilities (205)|205]]
 
Matching income code [[Swancon_Budget_Breakdown#SC Con Services & Facilities (205)|205]]
  
== SC Con Welcome to Country (406) ==
+
=== SC Con Welcome to Country (406) ===
 
* Opening Ceremony - Welcome to Country
 
* Opening Ceremony - Welcome to Country
  
== SC Fundraising Misc Expenses (407) ==
+
=== SC Fundraising Misc Expenses (407) ===
 
* BBQs
 
* BBQs
 
* Chocolates
 
* Chocolates
Line 176: Line 159:
 
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Misc (207)|207]]
 
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Misc (207)|207]]
  
== SC Fundraising Movies Expenses (408) ==
+
=== SC Fundraising Movies Expenses (408) ===
 
* Movies - Ticket Sales (Standard)
 
* Movies - Ticket Sales (Standard)
 
* Movies - Ticket Sales (Titan)
 
* Movies - Ticket Sales (Titan)
 
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Movies (200)|200]]
 
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Movies (200)|200]]
  
== SC Fundraising Quiz Expenses (409) ==
+
=== SC Fundraising Quiz Expenses (409) ===
 
* Hall Hire
 
* Hall Hire
 
* Hall Bond
 
* Hall Bond
Line 189: Line 172:
 
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Quiz (209)|209]]
 
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Quiz (209)|209]]
  
== SC Grants & Sponsorship Expense (402) ==
+
=== SC Grants & Sponsorship Expense (402) ===
 
* Expenses to swancon with expenses associated
 
* Expenses to swancon with expenses associated
 
** Lotteries West signage
 
** Lotteries West signage
Line 195: Line 178:
 
Matching expense code [[Swancon_Budget_Breakdown#SC Grants & Sponsorship (210)|210]]
 
Matching expense code [[Swancon_Budget_Breakdown#SC Grants & Sponsorship (210)|210]]
  
== SC Grenadine & Stripe (437) ==
+
=== SC Grenadine & Stripe (437) ===
 
* Bank - Bank Fees
 
* Bank - Bank Fees
 
* Bank - Grenadine & Stripe Fees
 
* Bank - Grenadine & Stripe Fees
  
== SC Guest Flights (493) ==
+
=== SC Guest Flights (493) ===
* Accomodation - Guests
+
* Accommodation - Guests
 
* Guest A - Airfare (International) - Guests
 
* Guest A - Airfare (International) - Guests
 
* Guest B - Airfare (International) - Guests
 
* Guest B - Airfare (International) - Guests
Line 207: Line 190:
 
* Guest E - Airfare (Domestic) - Guests
 
* Guest E - Airfare (Domestic) - Guests
  
== SC Launch (485) ==
+
=== SC Launch (485) ===
  
== SC Launch (530) ==
+
=== SC Launch (530) ===
 
* Launch - Launch
 
* Launch - Launch
  
== SC Marketing (400) ==
+
=== SC Marketing (400) ===
 
* Bank - Paypal Fees
 
* Bank - Paypal Fees
* Marketing - General Advertising
+
* General Advertising
* Marketing - Prizes, Give Aways
+
* Prizes, Give Aways
* Marketing - Publication Release 1
+
* Publication Release 1
* Marketing - Publication Release 2
+
* Publication Release 2
* Marketing - Signage
+
* Signage
  
== SC Merchandise Expenses (411) ==
+
=== SC Merchandise Expenses (411) ===
 
* Stock
 
* Stock
 
* Back stock
 
* Back stock
Line 226: Line 209:
 
Matching income code [[Swancon_Budget_Breakdown#SC Merchandise (212)|212]]
 
Matching income code [[Swancon_Budget_Breakdown#SC Merchandise (212)|212]]
  
== SC Misc Expenses (473) ==
+
=== SC Misc Expenses (473) ===
 
* Miscellaneous
 
* Miscellaneous
 
Matching expense code [[Swancon_Budget_Breakdown#SC Misc (204)|204]]
 
Matching expense code [[Swancon_Budget_Breakdown#SC Misc (204)|204]]
  
== SC Seed Return (505) ==
+
=== SC Seed Return (505) ===
 
* Swancons return of WASFF seed money
 
* Swancons return of WASFF seed money
 
Matching expense code [[Swancon_Budget_Breakdown#SC Seed (206)|206]]
 
Matching expense code [[Swancon_Budget_Breakdown#SC Seed (206)|206]]
  
== SC Venue Expenses (469) ==
+
=== SC Venue Expenses (469) ===
 
* Venue space costs
 
* Venue space costs
 
* Other costs associated with venue:
 
* Other costs associated with venue:
Line 241: Line 224:
 
** Security services
 
** Security services
  
== WASFF Bank Fees (413) ==
+
 
 +
 
 +
 
 +
 
 +
= WASFF =
 +
 
 +
 
 +
 
 +
== Income ==
 +
 
 +
=== WASFF Admin Services (213) ===
 +
* WASFF's Fee to Swancon for services
 +
** Insurance
 +
** Bookkeeping
 +
** Web Presence
 +
 
 +
=== WASFF Donations (214) ===
 +
* Donations to WASFF
 +
 
 +
=== WASFF Interest Income (270) ===
 +
* Interest from all bank accounts
 +
 
 +
=== WASFF Seed Return (208) ===
 +
* Seed returned by cons
 +
 
 +
=== WASFF Swancon Surplus (215) ===
 +
* Money made by Swancons
 +
 
 +
 
 +
 
 +
== Expense ==
 +
 
 +
=== WASFF Bank Fees (413) ===
 
* Merchant and transaction fees
 
* Merchant and transaction fees
  
== WASFF Barbeque (489) ==
+
=== WASFF Barbeque (489) ===
* WASFF BBQ
+
* BBQ
  
== WASFF Bookkeeper (412) ==
+
=== WASFF Bookkeeper (412) ===
 
* Bookkeeper charges
 
* Bookkeeper charges
  
== WASFF Grant Expenses (414) ==
+
=== WASFF Grant Expenses (414) ===
 
* Grants
 
* Grants
  
== WASFF Insurance (433) ==
+
=== WASFF Insurance (433) ===
 
* Insurance
 
* Insurance
  
== WASFF Legal advice (441) ==
+
=== WASFF Legal advice (441) ===
 
* Legal advice
 
* Legal advice
  
== WASFF Misc Expenses (415) ==
+
=== WASFF Misc Expenses (415) ===
 
* Business name renewal (renews 3 yearly)
 
* Business name renewal (renews 3 yearly)
  
== WASFF Seed expense (417) ==
+
=== WASFF Seed expense (417) ===
 
* Swancon Seed
 
* Swancon Seed
  
== WASFF Stationary (461) ==
+
=== WASFF Stationary (461) ===
 
* Stationery, printing
 
* Stationery, printing
  
== WASFF Web Presence (453) ==
+
=== WASFF Web Presence (453) ===
 
* Domain renewal
 
* Domain renewal
 
* Hosting
 
* Hosting

Revision as of 09:18, 3 June 2018

Contents

Swancon

Income

SC Con Artshow (202)

  • ArtShow - Art Show

Matching expense code 425

SC Con Services & Facilities (205)

  • Aurealis income
  • Ditmar income
  • Other "On-sold" activities income

Matching expense code 405

SC Donations (260)

  • Money given to swancon with no expenses associated.

SC Fundraising Misc (207)

  • BBQs
  • Chocolates
  • GoH Dinner
  • Raffle
  • Kaffeklatches w/ Authors

Matching expense code 407

SC Fundraising Movies (200)

  • Movies - Ticket Sales

Matching expense code 408

SC Fundraising Quiz (209)

  • Tickets
  • Raffle
  • Auction

Matching expense code 409

SC Grants & Sponsorship (210)

  • Money given to swancon with expenses associated
    • Lotteries West signage
    • Grant application fee or services expenses

Matching income code 402

SC Merchandise (212)

  • Sale of Stock
  • Sale of back stock

Matching expense code 411

SC Misc (204)

  • Bank - Interest
  • Misc - Miscellaneous

Matching income code 473

SC Seed (206)

  • Seed - WASFF - Seed

Matching income code 505

SC Tickets (201)

Set all your membership fees in your spreadsheet to 97% of your sale price to allow for Grenadine Processing fees.

You should have a breakdown of each membership cost and number to substantiate your Membership fees:

    • Full Launch (Concession)
    • Full (Concession)
    • Days (Concession)
      • Days need not all cost the same
      • The sum of your day costs should be more than your "Full" ticket.
    • Half Day
    • Cheap day
    • Special Event (Masquerade)
    • Supporting

SC Traders (203)

  • Table - Fan - Con
  • Table - Fan - Day
  • Table - Pro - Con
  • Table - Pro - Con (2Tables)
  • Table - Pro - Day
  • Table - Pro - Day (2Tables)
  • Swapmeet Tables


Expense

SC Admin Services (401)

  • Swancon's payment to WASFF for services
    • Insurance
    • Bookkeeping
    • Web Presence

SC Bank Fees (404)

SC Con Artshow Expenses (425)

  • Display boards
  • Stationary
    • Pins
    • Tape
    • Cards
    • Pens
    • Tickets

Matching income code 202

SC Con Awards Expenses (416)

  • Awards - Awards

SC Con Consoles (477)

  • Panel & Workshop - Video Gaming Steam

SC Con Equip Hire-Maint (445)

  • AV Equipment Hire - Equipment
  • Equipment - Tag and Test

SC Con Family Room (449)

  • Panel & Workshop - Family Room

SC Con FrontDesk (403)

  • Con Badges - Badge printing
  • Con Badges - Pronoun Ribbons
  • Con Bags - Con Bag Goodies
  • Con Bags - Con Bags
  • Con Bags - Daily Fruit & Nibbles
  • Con Book - Con book printing
  • Stationery - Stationery

SC Con Guest Gifts (495)

SC Con Guest Per Diem (494)

  • Gifts - Guests
  • Per diem (International) - Guests
  • Per diem (National) - Guests
  • Taxi to airport - Guests

SC Con Masquerade (429)

  • ArtShow - Art Show
  • Masquerade - Masquerade
  • Masquerade catering - Masquerade

SC Con Panels (478)

  • Panel & Workshop - Panels/Workshops

SC Con Prizes (420)

  • Prizes - Prizes

SC Con Services & Facilities Expenses (405)

  • Aurealis Reinbursements
  • Ditmar Reimbursements
  • Other "On-sold" activities

Matching income code 205

SC Con Welcome to Country (406)

  • Opening Ceremony - Welcome to Country

SC Fundraising Misc Expenses (407)

  • BBQs
  • Chocolates
  • GoH Dinner
  • Raffle
  • Kaffeklatches w/ Authors

Matching income code 207

SC Fundraising Movies Expenses (408)

  • Movies - Ticket Sales (Standard)
  • Movies - Ticket Sales (Titan)

Matching income code 200

SC Fundraising Quiz Expenses (409)

  • Hall Hire
  • Hall Bond
  • Catering
  • Prices
  • Games + Auction

Matching income code 209

SC Grants & Sponsorship Expense (402)

  • Expenses to swancon with expenses associated
    • Lotteries West signage
    • Grant application fee or services expenses

Matching expense code 210

SC Grenadine & Stripe (437)

  • Bank - Bank Fees
  • Bank - Grenadine & Stripe Fees

SC Guest Flights (493)

  • Accommodation - Guests
  • Guest A - Airfare (International) - Guests
  • Guest B - Airfare (International) - Guests
  • Guest C - Airfare (Domestic) - Guests
  • Guest D - Airfare (Domestic) - Guests
  • Guest E - Airfare (Domestic) - Guests

SC Launch (485)

SC Launch (530)

  • Launch - Launch

SC Marketing (400)

  • Bank - Paypal Fees
  • General Advertising
  • Prizes, Give Aways
  • Publication Release 1
  • Publication Release 2
  • Signage

SC Merchandise Expenses (411)

  • Stock
  • Back stock
  • Shipping and Handling

Matching income code 212

SC Misc Expenses (473)

  • Miscellaneous

Matching expense code 204

SC Seed Return (505)

  • Swancons return of WASFF seed money

Matching expense code 206

SC Venue Expenses (469)

  • Venue space costs
  • Other costs associated with venue:
    • Room changes
    • Staff
    • Security services



WASFF

Income

WASFF Admin Services (213)

  • WASFF's Fee to Swancon for services
    • Insurance
    • Bookkeeping
    • Web Presence

WASFF Donations (214)

  • Donations to WASFF

WASFF Interest Income (270)

  • Interest from all bank accounts

WASFF Seed Return (208)

  • Seed returned by cons

WASFF Swancon Surplus (215)

  • Money made by Swancons


Expense

WASFF Bank Fees (413)

  • Merchant and transaction fees

WASFF Barbeque (489)

  • BBQ

WASFF Bookkeeper (412)

  • Bookkeeper charges

WASFF Grant Expenses (414)

  • Grants

WASFF Insurance (433)

  • Insurance

WASFF Legal advice (441)

  • Legal advice

WASFF Misc Expenses (415)

  • Business name renewal (renews 3 yearly)

WASFF Seed expense (417)

  • Swancon Seed

WASFF Stationary (461)

  • Stationery, printing

WASFF Web Presence (453)

  • Domain renewal
  • Hosting