Difference between revisions of "Swancon Budget Breakdown"

From Australian sf information
Jump to: navigation, search
(201 Membership Fees)
(Expense)
 
(12 intermediate revisions by 2 users not shown)
Line 1: Line 1:
This details what you need to include and account for under each line item.
+
=Swancon =
  
= Income =
 
== SC Seed & Float ==
 
* Seed from WASFF
 
  
== SC Tickets ==
 
Set all your membership fees in your spreadsheet to 97% of you sale price to allow for Grenadine Processing fees.
 
  
You should have a breakdown of each membership cost and number to substantiate you Membership fees:
+
== Income ==
 +
 
 +
=== SC Con Artshow (202) ===
 +
* ArtShow - Art Show
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Con Artshow Expenses (425)|425]]
 +
 
 +
=== SC Con Services & Facilities (205) ===
 +
* Aurealis income
 +
* Ditmar income
 +
* Other "On-sold" activities income
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Con Services & Facilities Expenses (405)|405]]
 +
 
 +
=== SC Donations (260) ===
 +
* Money given to swancon with no expenses associated.
 +
 
 +
=== SC Fundraising Misc (207) ===
 +
* BBQs
 +
* Chocolates
 +
* GoH Dinner
 +
* Raffle
 +
* Kaffeklatches w/ Authors
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Misc Expenses (407)|407]]
 +
 
 +
=== SC Fundraising Movies (200) ===
 +
* Movies - Ticket Sales
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Movies Expenses (408)|408]]
 +
 
 +
=== SC Fundraising Quiz (209) ===
 +
* Tickets
 +
* Raffle
 +
* Auction
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Fundraising Quiz Expenses (409)|409]]
 +
 
 +
=== SC Grants & Sponsorship (210) ===
 +
* Money given to swancon with expenses associated
 +
** Lotteries West signage
 +
** Grant application fee or services expenses
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Grants & Sponsorship Expense (402)|402]]
 +
 
 +
=== SC Merchandise (212) ===
 +
* Sale of Stock
 +
* Sale of back stock
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Merchandise Expenses (411)|411]]
 +
 
 +
=== SC Misc (204) ===
 +
* Bank - Interest
 +
* Misc - Miscellaneous
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Misc Expenses (473)|473]]
 +
 
 +
=== SC Seed (206) ===
 +
* Seed - WASFF - Seed
 +
Matching expense code [[Swancon_Budget_Breakdown#SC Seed Return (505)|505]]
 +
 
 +
=== SC Tickets (201) ===
 +
Set all your membership fees in your spreadsheet to 97% of your sale price to allow for Grenadine Processing fees.
 +
 
 +
You should have a breakdown of each membership cost and number to substantiate your Membership fees:
 
** Full Launch (Concession)
 
** Full Launch (Concession)
 
** Full (Concession)
 
** Full (Concession)
 
** Days (Concession)
 
** Days (Concession)
 
*** Days need not all cost the same
 
*** Days need not all cost the same
*** The sum of you day costs should be more than your "Full" ticket.
+
*** The sum of your day costs should be more than your "Full" ticket.
 +
** Half Day
 
** Cheap day
 
** Cheap day
 
** Special Event (Masquerade)
 
** Special Event (Masquerade)
 
** Supporting
 
** Supporting
  
== SC Fundraising Movies ==
+
=== SC Traders (203) ===
* Movie ticket costs
+
* Table - Fan - Con
 +
* Table - Fan - Day
 +
* Table - Pro - Con
 +
* Table - Pro - Con (2Tables)
 +
* Table - Pro - Day
 +
* Table - Pro - Day (2Tables)
 +
* Swapmeet Tables
  
== SC Fundraising Quiz ==
+
== Expense ==
* Venue Hire
+
 
* Venue Bond
+
=== SC Admin Services (401) ===
* Catering
+
* Swancon's payment to WASFF for services
* Prizes
+
** Insurance
 +
** Bookkeeping
 +
** Web Presence
 +
 
 +
=== SC Bank Fees (404) ===
 +
 
 +
=== SC Con Artshow Expenses (425) ===
 +
* Display boards
 +
* Stationary
 +
** Pins
 +
** Tape
 +
** Cards
 +
** Pens
 +
** Tickets
 +
Matching income code [[Swancon_Budget_Breakdown#SC Con Artshow (202)|202]]
 +
 
 +
=== SC Con Awards Expenses (416) ===
 +
* Awards - Awards
 +
 
 +
=== SC Con Consoles (477) ===
 +
* Panel & Workshop - Video Gaming Steam
 +
 
 +
=== SC Con Equip Hire-Maint (445) ===
 +
* AV Equipment Hire - Equipment
 +
* Equipment - Tag and Test
 +
 
 +
=== SC Con Family Room (449) ===
 +
* Panel & Workshop - Family Room
 +
 
 +
=== SC Con FrontDesk (403) ===
 +
* Con Badges - Badge printing
 +
* Con Badges - Pronoun Ribbons
 +
* Con Bags - Con Bag Goodies
 +
* Con Bags - Con Bags
 +
* Con Bags - Daily Fruit & Nibbles
 +
* Con Book - Con book printing
 +
* Stationery - Stationery
 +
 
 +
=== SC Con Guest Gifts (495) ===
 +
* Gifts - Guests
 +
 
 +
=== SC Con Guest Per Diem (494) ===
 +
* Per diem (International) - Guests
 +
* Per diem (National) - Guests
 +
* Taxi to airport - Guests
  
== SC Fundraising Misc ==
+
=== SC Con Masquerade (429) ===
* Income from Barbeques
+
* ArtShow - Art Show
* Chocolates
+
* Masquerade - Masquerade
* Guest of Honour Dinner
+
* Masquerade catering - Masquerade
* Raffles
 
  
== SC Art Show ==
+
=== SC Con Panels (478) ===
* Income for art show entries
+
* Panel & Workshop - Panels/Workshops
  
== SC Traders ==
+
=== SC Con Prizes (420) ===
* Income from trader tickets
+
* Prizes - Prizes
** These will need to be manually adjusted in Xero
 
  
== SC Services & Facilities ==
+
=== SC Con Services & Facilities Expenses (405) ===
 
* Aurealis Reinbursements
 
* Aurealis Reinbursements
 
* Ditmar Reimbursements
 
* Ditmar Reimbursements
* Other "On-sold" activities.
+
* Other "On-sold" activities
 +
Matching income code [[Swancon_Budget_Breakdown#SC Con Services & Facilities (205)|205]]
  
== SC Donations ==
+
=== SC Con Welcome to Country (406) ===
* Money given to swancon with no expenses associated.
+
* Opening Ceremony - Welcome to Country
 +
 
 +
=== SC Fundraising Misc Expenses (407) ===
 +
* BBQs
 +
* Chocolates
 +
* GoH Dinner
 +
* Raffle
 +
* Kaffeklatches w/ Authors
 +
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Misc (207)|207]]
 +
 
 +
=== SC Fundraising Movies Expenses (408) ===
 +
* Movies - Ticket Sales (Standard)
 +
* Movies - Ticket Sales (Titan)
 +
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Movies (200)|200]]
  
== SC Merchandise ==
+
=== SC Fundraising Quiz Expenses (409) ===
* Product costs
+
* Hall Hire
* Shipping costs
+
* Hall Bond
 +
* Catering
 +
* Prices
 +
* Games + Auction
 +
Matching income code [[Swancon_Budget_Breakdown#SC Fundraising Quiz (209)|209]]
  
== SC Grants & Sponsorship ==
+
=== SC Grants & Sponsorship Expense (402) ===
* Money given to swancon with expenses associate
+
* Expenses to swancon with expenses associated
 
** Lotteries West signage
 
** Lotteries West signage
 
** Grant application fee or services expenses
 
** Grant application fee or services expenses
 +
Matching income code [[Swancon_Budget_Breakdown#SC Grants & Sponsorship (210)|210]]
 +
 +
=== SC Grenadine & Stripe (437) ===
 +
* Bank - Bank Fees
 +
* Bank - Grenadine & Stripe Fees
 +
 +
=== SC Guest Flights (493) ===
 +
* Accommodation - Guests
 +
* Guest A - Airfare (International) - Guests
 +
* Guest B - Airfare (International) - Guests
 +
* Guest C - Airfare (Domestic) - Guests
 +
* Guest D - Airfare (Domestic) - Guests
 +
* Guest E - Airfare (Domestic) - Guests
 +
 +
=== SC Launch (485) ===
 +
 +
=== SC Launch (530) ===
 +
* Launch - Launch
 +
 +
=== SC Marketing (400) ===
 +
* Bank - Paypal Fees
 +
* General Advertising
 +
* Prizes, Give Aways
 +
* Publication Release 1
 +
* Publication Release 2
 +
* Signage
 +
 +
=== SC Merchandise Expenses (411) ===
 +
* Stock
 +
* Back stock
 +
* Shipping and Handling
 +
Matching income code [[Swancon_Budget_Breakdown#SC Merchandise (212)|212]]
 +
 +
=== SC Misc Expenses (473) ===
 +
* Miscellaneous
 +
Matching income code [[Swancon_Budget_Breakdown#SC Misc (204)|204]]
 +
 +
=== SC Seed Return (505) ===
 +
* Swancons return of WASFF seed money
 +
Matching income code [[Swancon_Budget_Breakdown#SC Seed (206)|206]]
 +
 +
=== SC Venue Expenses (469) ===
 +
* Venue space costs
 +
* Other costs associated with venue:
 +
** Room changes
 +
** Staff
 +
** Security services
 +
 +
= WASFF =
 +
 +
 +
 +
== Income ==
 +
 +
=== WASFF Admin Services (213) ===
 +
* WASFF's Fee to Swancon for services
 +
** Insurance
 +
** Bookkeeping
 +
** Web Presence
 +
 +
=== WASFF Donations (214) ===
 +
* Donations to WASFF
 +
 +
=== WASFF Interest Income (270) ===
 +
* Interest from all bank accounts
 +
 +
=== WASFF Seed Return (208) ===
 +
* Seed returned by cons
 +
 +
=== WASFF Swancon Surplus (215) ===
 +
* Money made by Swancons
 +
 +
 +
 +
== Expense ==
 +
 +
=== WASFF Bank Fees (413) ===
 +
* Merchant and transaction fees
 +
 +
=== WASFF Barbeque (489) ===
 +
* BBQ
 +
 +
=== WASFF Bookkeeper (412) ===
 +
* Bookkeeper charges
 +
 +
=== WASFF Grant Expenses (414) ===
 +
* Grants
 +
 +
=== WASFF Insurance (433) ===
 +
* Insurance
 +
 +
=== WASFF Legal advice (441) ===
 +
* Legal advice
 +
 +
=== WASFF Misc Expenses (415) ===
 +
* Business name renewal (renews 3 yearly)
  
== SC Misc ==
+
=== WASFF Seed expense (417) ===
* Promotional space sales (program book)
+
* Swancon Seed
* Other
 
  
== WASFF Interest Income ==
+
=== WASFF Stationary (461) ===
== WASFF Seed & Float Return ==
+
* Stationery, printing
== WASFF Seed Return - Odd Yr ==
 
  
= Expenses =
+
=== WASFF Web Presence (453) ===
== Venue ==
+
* Domain renewal
* Room changes
+
* Hosting
*
 

Latest revision as of 14:35, 9 April 2019

Contents

Swancon

Income

SC Con Artshow (202)

  • ArtShow - Art Show

Matching expense code 425

SC Con Services & Facilities (205)

  • Aurealis income
  • Ditmar income
  • Other "On-sold" activities income

Matching expense code 405

SC Donations (260)

  • Money given to swancon with no expenses associated.

SC Fundraising Misc (207)

  • BBQs
  • Chocolates
  • GoH Dinner
  • Raffle
  • Kaffeklatches w/ Authors

Matching expense code 407

SC Fundraising Movies (200)

  • Movies - Ticket Sales

Matching expense code 408

SC Fundraising Quiz (209)

  • Tickets
  • Raffle
  • Auction

Matching expense code 409

SC Grants & Sponsorship (210)

  • Money given to swancon with expenses associated
    • Lotteries West signage
    • Grant application fee or services expenses

Matching expense code 402

SC Merchandise (212)

  • Sale of Stock
  • Sale of back stock

Matching expense code 411

SC Misc (204)

  • Bank - Interest
  • Misc - Miscellaneous

Matching expense code 473

SC Seed (206)

  • Seed - WASFF - Seed

Matching expense code 505

SC Tickets (201)

Set all your membership fees in your spreadsheet to 97% of your sale price to allow for Grenadine Processing fees.

You should have a breakdown of each membership cost and number to substantiate your Membership fees:

    • Full Launch (Concession)
    • Full (Concession)
    • Days (Concession)
      • Days need not all cost the same
      • The sum of your day costs should be more than your "Full" ticket.
    • Half Day
    • Cheap day
    • Special Event (Masquerade)
    • Supporting

SC Traders (203)

  • Table - Fan - Con
  • Table - Fan - Day
  • Table - Pro - Con
  • Table - Pro - Con (2Tables)
  • Table - Pro - Day
  • Table - Pro - Day (2Tables)
  • Swapmeet Tables

Expense

SC Admin Services (401)

  • Swancon's payment to WASFF for services
    • Insurance
    • Bookkeeping
    • Web Presence

SC Bank Fees (404)

SC Con Artshow Expenses (425)

  • Display boards
  • Stationary
    • Pins
    • Tape
    • Cards
    • Pens
    • Tickets

Matching income code 202

SC Con Awards Expenses (416)

  • Awards - Awards

SC Con Consoles (477)

  • Panel & Workshop - Video Gaming Steam

SC Con Equip Hire-Maint (445)

  • AV Equipment Hire - Equipment
  • Equipment - Tag and Test

SC Con Family Room (449)

  • Panel & Workshop - Family Room

SC Con FrontDesk (403)

  • Con Badges - Badge printing
  • Con Badges - Pronoun Ribbons
  • Con Bags - Con Bag Goodies
  • Con Bags - Con Bags
  • Con Bags - Daily Fruit & Nibbles
  • Con Book - Con book printing
  • Stationery - Stationery

SC Con Guest Gifts (495)

  • Gifts - Guests

SC Con Guest Per Diem (494)

  • Per diem (International) - Guests
  • Per diem (National) - Guests
  • Taxi to airport - Guests

SC Con Masquerade (429)

  • ArtShow - Art Show
  • Masquerade - Masquerade
  • Masquerade catering - Masquerade

SC Con Panels (478)

  • Panel & Workshop - Panels/Workshops

SC Con Prizes (420)

  • Prizes - Prizes

SC Con Services & Facilities Expenses (405)

  • Aurealis Reinbursements
  • Ditmar Reimbursements
  • Other "On-sold" activities

Matching income code 205

SC Con Welcome to Country (406)

  • Opening Ceremony - Welcome to Country

SC Fundraising Misc Expenses (407)

  • BBQs
  • Chocolates
  • GoH Dinner
  • Raffle
  • Kaffeklatches w/ Authors

Matching income code 207

SC Fundraising Movies Expenses (408)

  • Movies - Ticket Sales (Standard)
  • Movies - Ticket Sales (Titan)

Matching income code 200

SC Fundraising Quiz Expenses (409)

  • Hall Hire
  • Hall Bond
  • Catering
  • Prices
  • Games + Auction

Matching income code 209

SC Grants & Sponsorship Expense (402)

  • Expenses to swancon with expenses associated
    • Lotteries West signage
    • Grant application fee or services expenses

Matching income code 210

SC Grenadine & Stripe (437)

  • Bank - Bank Fees
  • Bank - Grenadine & Stripe Fees

SC Guest Flights (493)

  • Accommodation - Guests
  • Guest A - Airfare (International) - Guests
  • Guest B - Airfare (International) - Guests
  • Guest C - Airfare (Domestic) - Guests
  • Guest D - Airfare (Domestic) - Guests
  • Guest E - Airfare (Domestic) - Guests

SC Launch (485)

SC Launch (530)

  • Launch - Launch

SC Marketing (400)

  • Bank - Paypal Fees
  • General Advertising
  • Prizes, Give Aways
  • Publication Release 1
  • Publication Release 2
  • Signage

SC Merchandise Expenses (411)

  • Stock
  • Back stock
  • Shipping and Handling

Matching income code 212

SC Misc Expenses (473)

  • Miscellaneous

Matching income code 204

SC Seed Return (505)

  • Swancons return of WASFF seed money

Matching income code 206

SC Venue Expenses (469)

  • Venue space costs
  • Other costs associated with venue:
    • Room changes
    • Staff
    • Security services

WASFF

Income

WASFF Admin Services (213)

  • WASFF's Fee to Swancon for services
    • Insurance
    • Bookkeeping
    • Web Presence

WASFF Donations (214)

  • Donations to WASFF

WASFF Interest Income (270)

  • Interest from all bank accounts

WASFF Seed Return (208)

  • Seed returned by cons

WASFF Swancon Surplus (215)

  • Money made by Swancons


Expense

WASFF Bank Fees (413)

  • Merchant and transaction fees

WASFF Barbeque (489)

  • BBQ

WASFF Bookkeeper (412)

  • Bookkeeper charges

WASFF Grant Expenses (414)

  • Grants

WASFF Insurance (433)

  • Insurance

WASFF Legal advice (441)

  • Legal advice

WASFF Misc Expenses (415)

  • Business name renewal (renews 3 yearly)

WASFF Seed expense (417)

  • Swancon Seed

WASFF Stationary (461)

  • Stationery, printing

WASFF Web Presence (453)

  • Domain renewal
  • Hosting