Swancon Budget Breakdown

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Contents

Swancon

Income

SC Con Artshow (202)

  • ArtShow - Art Show

Matching expense code 425

SC Con Services & Facilities (205)

  • Aurealis income
  • Ditmar income
  • Other "On-sold" activities income

Matching expense code 405

SC Donations (260)

  • Money given to swancon with no expenses associated.

SC Fundraising Misc (207)

  • BBQs
  • Chocolates
  • GoH Dinner
  • Raffle
  • Kaffeklatches w/ Authors

Matching expense code 407

SC Fundraising Movies (200)

  • Movies - Ticket Sales

Matching expense code 408

SC Fundraising Quiz (209)

  • Tickets
  • Raffle
  • Auction

Matching expense code 409

SC Grants & Sponsorship (210)

  • Money given to swancon with expenses associated
    • Lotteries West signage
    • Grant application fee or services expenses

Matching expense code 402

SC Merchandise (212)

  • Sale of Stock
  • Sale of back stock

Matching expense code 411

SC Misc (204)

  • Bank - Interest
  • Misc - Miscellaneous

Matching expense code 473

SC Seed (206)

  • Seed - WASFF - Seed

Matching expense code 505

SC Tickets (201)

Set all your membership fees in your spreadsheet to 97% of your sale price to allow for Grenadine Processing fees.

You should have a breakdown of each membership cost and number to substantiate your Membership fees:

    • Full Launch (Concession)
    • Full (Concession)
    • Days (Concession)
      • Days need not all cost the same
      • The sum of your day costs should be more than your "Full" ticket.
    • Half Day
    • Cheap day
    • Special Event (Masquerade)
    • Supporting

SC Traders (203)

  • Table - Fan - Con
  • Table - Fan - Day
  • Table - Pro - Con
  • Table - Pro - Con (2Tables)
  • Table - Pro - Day
  • Table - Pro - Day (2Tables)
  • Swapmeet Tables

Expense

SC Admin Services (401)

  • Swancon's payment to WASFF for services
    • Insurance
    • Bookkeeping
    • Web Presence

SC Bank Fees (404)

SC Con Artshow Expenses (425)

  • Display boards
  • Stationary
    • Pins
    • Tape
    • Cards
    • Pens
    • Tickets

Matching income code 202

SC Con Awards Expenses (416)

  • Awards - Awards

SC Con Consoles (477)

  • Panel & Workshop - Video Gaming Steam

SC Con Equip Hire-Maint (445)

  • AV Equipment Hire - Equipment
  • Equipment - Tag and Test

SC Con Family Room (449)

  • Panel & Workshop - Family Room

SC Con FrontDesk (403)

  • Con Badges - Badge printing
  • Con Badges - Pronoun Ribbons
  • Con Bags - Con Bag Goodies
  • Con Bags - Con Bags
  • Con Bags - Daily Fruit & Nibbles
  • Con Book - Con book printing
  • Stationery - Stationery

SC Con Guest Gifts (495)

  • Gifts - Guests

SC Con Guest Per Diem (494)

  • Per diem (International) - Guests
  • Per diem (National) - Guests
  • Taxi to airport - Guests

SC Con Masquerade (429)

  • ArtShow - Art Show
  • Masquerade - Masquerade
  • Masquerade catering - Masquerade

SC Con Panels (478)

  • Panel & Workshop - Panels/Workshops

SC Con Prizes (420)

  • Prizes - Prizes

SC Con Services & Facilities Expenses (405)

  • Aurealis Reinbursements
  • Ditmar Reimbursements
  • Other "On-sold" activities

Matching income code 205

SC Con Welcome to Country (406)

  • Opening Ceremony - Welcome to Country

SC Fundraising Misc Expenses (407)

  • BBQs
  • Chocolates
  • GoH Dinner
  • Raffle
  • Kaffeklatches w/ Authors

Matching income code 207

SC Fundraising Movies Expenses (408)

  • Movies - Ticket Sales (Standard)
  • Movies - Ticket Sales (Titan)

Matching income code 200

SC Fundraising Quiz Expenses (409)

  • Hall Hire
  • Hall Bond
  • Catering
  • Prices
  • Games + Auction

Matching income code 209

SC Grants & Sponsorship Expense (402)

  • Expenses to swancon with expenses associated
    • Lotteries West signage
    • Grant application fee or services expenses

Matching income code 210

SC Grenadine & Stripe (437)

  • Bank - Bank Fees
  • Bank - Grenadine & Stripe Fees

SC Guest Flights (493)

  • Accommodation - Guests
  • Guest A - Airfare (International) - Guests
  • Guest B - Airfare (International) - Guests
  • Guest C - Airfare (Domestic) - Guests
  • Guest D - Airfare (Domestic) - Guests
  • Guest E - Airfare (Domestic) - Guests

SC Launch (485)

SC Launch (530)

  • Launch - Launch

SC Marketing (400)

  • Bank - Paypal Fees
  • General Advertising
  • Prizes, Give Aways
  • Publication Release 1
  • Publication Release 2
  • Signage

SC Merchandise Expenses (411)

  • Stock
  • Back stock
  • Shipping and Handling

Matching income code 212

SC Misc Expenses (473)

  • Miscellaneous

Matching income code 204

SC Seed Return (505)

  • Swancons return of WASFF seed money

Matching income code 206

SC Venue Expenses (469)

  • Venue space costs
  • Other costs associated with venue:
    • Room changes
    • Staff
    • Security services

WASFF

Income

WASFF Admin Services (213)

  • WASFF's Fee to Swancon for services
    • Insurance
    • Bookkeeping
    • Web Presence

WASFF Donations (214)

  • Donations to WASFF

WASFF Interest Income (270)

  • Interest from all bank accounts

WASFF Seed Return (208)

  • Seed returned by cons

WASFF Swancon Surplus (215)

  • Money made by Swancons


Expense

WASFF Bank Fees (413)

  • Merchant and transaction fees

WASFF Barbeque (489)

  • BBQ

WASFF Bookkeeper (412)

  • Bookkeeper charges

WASFF Grant Expenses (414)

  • Grants

WASFF Insurance (433)

  • Insurance

WASFF Legal advice (441)

  • Legal advice

WASFF Misc Expenses (415)

  • Business name renewal (renews 3 yearly)

WASFF Seed expense (417)

  • Swancon Seed

WASFF Stationary (461)

  • Stationery, printing

WASFF Web Presence (453)

  • Domain renewal
  • Hosting