First Committee Meeting
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This should include CSC so you can discuss:
What is CSC
- Reporting to CSC on a regular basis
- Minutes must be accessible in a timely manner
- Minutes don't need to be ratified we would rather them sooner than later
- Approval process (Venue and Budget)
- Budget Approval is often a multi-step process
- Budget before bank accounts
- Membership number guidance should be supplied
- Style Guide
- Support you can expect/request
General
- Don’t step on previous year's toes
- volunteers (planning/mailing list/front desk)
- Grants 18-6 months pre-con or with permission
- Guests selection should take into account geo-political stability, ask Stefen's Books about marketability
- Movies are typically handover in Jan to allow the current ConCom to focus on the convention
- post con packup, transport and storage
CSC/WASFF Tech
Through CSC as we have a variety of tools already configured
- Xero - Treasurer
- Website - Grenadine
- Ticketbooth - Movies
- Programming Tools - Grenadine
- Google Drive - For storing and sharing files
- Emails (, groups)
- Swancon Mailbox usages/purpose This provide continuity of communication if someone becomes unexpectedly unavailable
- Swancon Mailing list - MailChimp
- Trello
- Ask about others