Program Book

From Australian sf information
Jump to navigation Jump to search

Sometimes the program book is an all-in-one thing that contains everything members need to know; sometimes it's broken into two parts, with just the program in the program book, and everything else in a separate souvenir book. Sometimes it's an A4 perfect-bound work of art; often it's an A5 booklet made of A4 folded and staple-stitched.

Things that need to go in the book(s) include:

  • program grid (with time on one axis and rooms on the other)
  • program item descriptions
  • welcome to convention / what to do if things go wrong
  • con rules
  • anti-harassment policy
  • WASFF statement of principles
  • blurb about WASFF grants
  • committee blurbs (and possibly WASFF board member blurbs)
  • guest bios (possibly including bibliographies or suggested reading lists)
  • key events blurbs
  • gaming sub stream
  • art show explanation
  • guide to local area
  • map of hotel including names of rooms
  • ads
  • sponsors
  • LiveCon details

It's not uncommon to put the program grid in a part of the book that is easy to find, e.g. in the very centre (if the book is folded and staple-stitched) or at the very end.

Program item descriptions should (if at all possible) be sorted in chronological order.

In addition to the book, you may wish to prepare a one-page (or very small number of pages) program grid. This can be handy if you run out of program books (it's easy to print more one-page programs if you've already got the Excel or whatever source file) or if program changes stack up and you want to re-issue (it's easy to print lots of a one-page on the spot).