Swancon Committee Positions
Minimum Positions
Regulation 4.10 of the WASFF Constitution outlines the required committee positions on a Swancon bid.
These are:
- Convenor - Chairs meetings, leads the convention committee.
- Treasurer - Handles the financials, budgeting, expenditure, financial reporting, etc.
- Secretary - Takes minutes, manages correspondence.
- Marketing Coordinator- Coordinates marketing activities.
The people filling these positions must be Ordinary and Associate members of WASFF (ie have purchased a Swancon Membership).
It is common, but not essential, for one of these Executive positions to also act as Vice Convenor.
Occasionally there may be co-convenors rather than a single convenor.
Core Positions
Additional Core Positions, defined in By-Law 23 are:
- Guest Liaison - Manages the guest communication & interaction.
- Venue Liaison - Manages the hotel communication & interaction.
- Program Coordinator - Manages the Swancon programme.
The people filling these positions must be Ordinary and Associate members of WASFF (ie have purchased a Swancon Membership).
Sometimes an Executive may also take on one of these roles, however that may be inadvisable due to the work load.
Additional Positions / Roles
It is common for Convention Committees to create additional positions or assign roles, including, but not limited to:
- Web Designer - Manages the convention website
- Graphic Designer - Creates the graphics for the convention
- Publication Coordinator - Coordinates the publications
- Fundraising Coordinator - Coordinates Fund-raising
- Gaming Stream Coordinator - Coordinates the Gaming Stream
- Academic Stream Programmer - Programmes the Academic Stream
- Family Room Programmer - Programmes for the Family Room
- Art Show Coordinator - Organises the Art Show
- Auction Coordinator - Organises the Auction
- Masquerade Coordinator - Organises the Masquerade
- Awards Coordinator - Organises nominations, balloting and awards ceremony
- AV Coordinator - Manages the AV at the convention
- Social Media Coordinator - Manages the Social Media for the convention
- Volunteer Coordinator - Coordinates the volunteers
- Ordinary Committee Member - Helps where needed
Often one or more people will have multiple of the above roles.